The Administrative Assistant will provide administrative and personal support for the CEO and Executive Team of Forthea. This position will ensure the smooth coordination and completion of activities related to scheduling, correspondence and events

Interested? Apply Today

Key Responsibilities

  • Provide Administrative Support to Senior Staff
  • Handle administrative functions for Senior Staff including: answering phones, scheduling meetings and appointments, making travel arrangements, creating correspondence, proofreading documents, coordinating internal and outgoing mail, creating and maintaining files, copying and faxing, assisting with other special requests (gifts, lunch, etc).
  • Conduct research and prepare special reports or power point presentations as requested by Senior Staff
  • Conduct all aspects of the job with an appropriate level of confidentiality and sensitivity to data by storing documents carefully and not disclosing confidential information except on a need-to-know basis
  • Maintains the day to day of the CEO including calendar appointments, scheduling, and coordinating meetings for internal and external clients, research, meeting and presentation materials, etc. Ensure that the executive is informed at all times of scheduled commitments
  • Coordinate miscellaneous personal duties as needed
  • Provide other duties as assigned
  • Maintain and handle all facilities requests and office maintenance
  • Maintain supplies and snack inventory, anticipating needs, completing inventory and ordering supplies as needed.
  • Act as the point of contact for internal and external clients
  • Manage, schedule, and coordinate special events for the office, including 2 main company events each year.
  • Assist Culture Committee with scheduling and coordinating events for the team


  • Bachelor’s degree preferred
  • 2-3+ years experience supporting at a senior level required
  • Excellent communication, interpersonal and presentation skills
  • Advanced proficiency with computers
  • Strong attention to detail essential
  • Demonstrated ability to handle confidential information
  • Valid driver’s license required
  • Very Organized 
  • Excellent people skills
  • Strong decision-making skills
  • Strong initiative 
  • Previous administrative experience
  • Great with Excel spreadsheets, list management, and follow-up
Hiring info.

Process + Application

Please apply via Greenhouse by using the 'Apply Today' button. You will be asked for an up-to-date resume/CV and your recent salary history.

Be pepared for an extended hiring process that often involves two or three in-person meetings, if not more. We take our time to ensure that we bring the right people into the Forthea fold.

  • Location Central Houston, TX
  • Position Full-time + on-site
  • Compensation Competitive, and dependent on experience, ability, and attitude
Interested? Apply Today
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