Administrative Assistant

Key Responsibilities

Provide Administrative Support to Senior Staff
Handle administrative functions for Senior Staff including: answering phones, scheduling meetings and appointments, making travel arrangements, creating correspondence, proofreading documents, coordinating internal and outgoing mail, creating and maintaining files, copying and faxing, assisting with other special requests (gifts, lunch, etc).
Conduct research and prepare special reports or power point presentations as requested by Senior Staff
Conduct all aspects of the job with an appropriate level of confidentiality and sensitivity to data by storing documents carefully and not disclosing confidential information except on a need-to-know basis
Maintains the day to day of the CEO including calendar appointments, scheduling, and coordinating meetings for internal and external clients, research, meeting and presentation materials, etc. Ensure that the executive is informed at all times of scheduled commitments
Coordinate miscellaneous personal duties as needed
Provide other duties as assigned
Maintain and handle all facilities requests and office maintenance
Maintain supplies and snack inventory, anticipating needs, completing inventory and ordering supplies as needed.
Act as the point of contact for internal and external clients
Manage, schedule, and coordinate special events for the office, including 2 main company events each year.
Assist Culture Committee with scheduling and coordinating events for the team