Accounting Manager

Key Responsibilities

• A/R Supervision: Supervises & assists A/R team in creation of client invoices, deposits, credit card payments; answering client inquiries; reconciling merchant accounts, maintains all A/R files.
• A/P Supervision: Supervises and assists AP team in processing purchase orders, bills, receipts; Preparing vendor checks; answering vendor inquiries; analyzing vendor accounts and negotiating extended terms; maintains all A/P files.
• Drives the month-end close process, including assessing the close activities to identify continuous improvement opportunities.
• Responsible for our Periodic Cash Management process.
• Leads and manages the payroll process and outsourcing through ADP.
• Manages the accuracy, reconciliation and delivery of our Company KPIs.
• Coordinates and communicates actions between departments within the company.
• Researches and resolves accounting transaction questions and other client issues quickly and effectively. Strives to satisfy both internal and external clients. Minimizes referrals to management.
• Directly supervises accounting team.
• Reconciles and balances accounts.
• Prepares and reviews short-term and long-term budgets.
• Submits monthly state sales tax.
• Prepares reports that accurately forecast revenue and expenses based on sales and staffing models.
• Closes out the books quarterly and annually for internal and external review by outside CPA.
• Ensure financial statements and other management reports are produced accurately, and in compliance with GAAP, on a monthly, quarterly, annually, and on an as-needed basis.
• Evaluates current accounting practices and policies and develop solutions to drive continuous improvement. Loves process improvement and leads it throughout the company!
• Prepares and distributes timely applicable tax reporting (e.g., Forms 1099, 1120, etc.).

*Aside: We use NetSuite as our accounting platform, and any new hire for this position shall be thoroughly trained to use it. 

Qualifications

• Bachelor's Degree from 4-year, accredited college
• 8-10+ years in related experience
• Solid knowledge of generally accepted accounting principles
• Excellent knowledge of Microsoft Excel
• Must have proven management experience
• Must have proven process improvement experience
• Experience in professional services-type businesses and third-party/media expense management would be a plus

Star Qualities

• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives.
• Analytical/Problem Solving - Identifies and resolves problems time efficiently; Gathers and analyzes information; Develops solutions; Uses reason.
• Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds informatively to questions; Participates in meetings.
• Written Communication - Writes clearly and concisely; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Managing People - Includes staff in planning and decision-making processes; Develops subordinates' skills and encourages growth; Seeks to improve processes, products and services.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Able to handle frequent change, delays, or unexpected events.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Conserves company resources.
• Technical Skills - Assesses own strengths and weaknesses; Pursues developmental opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Professionalism - Approaches others in a polite and tactful manner; Maintains composure and reacts well under pressure; Treats others with respect and consideration; Accepts responsibility for own actions; Follows through on commitments.